Smart Investments with Proven ROI
RFID asset tracking delivers immediate cost savings by reducing lost equipment and improving accountability—ideal for managing laptops, AV gear, and shared tools. Pair this with strategic smart AV investments like one-touch meeting systems and wireless screen sharing to eliminate meeting room frustrations.
For complete workspace optimization, combine these tools with space sensors and analytics to track real occupancy patterns. This data reveals underused areas, helping you right-size your office and cut real estate costs.
The best smart office tech solves real problems: fewer lost assets, smoother meetings, and data-driven space decisions—all while requiring minimal employee training.
Occupancy and Environmental Sensors
Occupancy and environmental sensors have emerged as one of the most valuable tools for modern offices. These devices track how workspaces are utilized, providing data you can use to optimize your office layout. Many companies discover they’re maintaining significantly more space than necessary after analyzing the data. Some systems offer both wall-mounted and ceiling-mounted options that blend into your environment while providing the insights needed for smart space planning decisions. Additionally, employees need to feel “at home” in their workplace.
By monitoring environmental factors such as temperature, humidity, air quality and even lighting and sound, companies are able to provide optimal working conditions for their employees. Another impactful feature of sensors is Occupied Space Detection for janitorial services. With sensors, companies only need to pay for janitorial services for spaces that have actually been used.
RFID Asset Tracking
For businesses with valuable mobile equipment, RFID asset tracking solves real operational challenges. These systems create a digital chain of custody for laptops, AV equipment, and other high-value items, significantly reducing loss rates.
But these systems aren’t just for loss prevention. From inventory management to accounting life cycle management, RFID technology can benefit many aspects of an organization. Modern RFID solutions integrate seamlessly with existing IT infrastructure while providing real-time visibility into asset locations. RFID asset tracking is applicable to a variety of assets, furniture, IT equipment, artwork, tools & machinery and much more. If you can tag it, you can track it.
Digital Room and Space Schedulers
Digital room and space schedulers address one of the most common workplace frustrations – inefficient meeting space usage. Modern systems integrate directly with existing calendar platforms while adding features like automatic release of no-show reservations and detailed usage analytics.
The systems also provide visual indication of the status of a room, or space. We can apply this smart technology to virtually any space or application. From conference rooms to phone booths, and desks to parking spaces and everything in between. When properly implemented, these systems can dramatically improve utilization rates across broad spectrums of your workplace, campus or properties.
Technology Solutions
Certain smart office technologies can deliver value, but need careful planning to avoid wasted investments:
The most effective room booking solutions enhance existing calendar platforms rather than replacing them. We look for systems that:
- Integrate seamlessly with your current email/calendar ecosystem
- Provide simple visual displays outside meeting spaces
- Include automatic release features for no-show reservations
- Offer mobile access to minimize training requirements
- Offer a suite of workplace reservation tools such as Visitor Check-in, Wayfinding, Digital Interactive floorplans and more.
- Many offer Open API platforms which can push and pull data directly with other systems such as RFID, Sensors, HVAC, Workplace Management software etc.
Workplace Analytics Tools
Space utilization technology works best when it provides actionable insights without compromising privacy. Effective solutions should:
- Provide not only live usage data but historical metrics as well.
- Use anonymous counting rather than individual tracking
- Identify peak usage times and underutilized areas
- Integrate with your facility management systems
Connected Office Devices
IoT-enabled office equipment justifies its cost when it solves specific operational challenges. Practical applications include:
- Self-powered environmental sensors for maintenance alerts
- Energy monitoring devices that identify waste patterns
- Equipment tracking solutions for shared resources
Best Practices for Implementing Smart Office Tech
- Include your IT Team early
- Start with a pilot program in one department
- Align new tools with existing employee workflows
- Provide clear documentation on benefits and usage
- Gather feedback before full deployment
- Measure ROI through specific KPIs
COREoi's Practical Approach to Technology
We evaluate smart office technology through three key questions:
- What specific operational challenge will this solve?
- How will you measure the return on this investment?
- What’s the simplest solution that will achieve your goals?
- How can we help integrate with your current systems to maximize value?
The most successful smart office implementations focus on solving specific problems rather than chasing the latest trends. Often, basic systems with high adoption rates outperform more complex solutions that go underutilized.
Our team stays current on workplace technology to recommend solutions that deliver measurable results. Whether you’re considering a full office redesign or targeted tech upgrades, we can help you invest wisely in solutions that truly benefit your business.
